Experienced Virtual Assistant/Paralegal – Remote Law Firm Support Specialist
The Opportunity
Are you a highly organized and efficient individual with a passion for law and administration? Do you thrive in a dynamic, remote work environment? We are seeking a skilled Virtual Assistant/Paralegal to join our team at Jean-Louis Law, a virtual business & entertainment law firm. As a key member of our team, you will provide administrative, legal, and business development support to our legal team, utilizing your exceptional communication skills, attention to detail, and ability to multitask effectively.About Us
Jean-Louis Law is a forward-thinking law firm that specializes in virtual business and entertainment law. Our team is dedicated to providing exceptional service to our clients, and we are committed to staying at the forefront of the latest developments in law and technology. As a remote law firm, we offer a unique and flexible work environment that allows our team members to work from anywhere, at any time.The Position
We are seeking a highly motivated and detail-oriented Virtual Assistant/Paralegal to join our team. As a Virtual Assistant/Paralegal, you will be responsible for providing administrative support to our legal team, including:- Providing administrative support to the team remotely
- Performing clerical tasks such as organizing electronic files, managing emails, and scheduling appointments
- Utilizing electronic document management systems to maintain and update important files and documents
- Assisting with project management tasks, including coordinating deadlines and tracking progress
- Conducting data entry and maintaining accurate records of information
- Interacting daily with prospective clients, current clients, and attorneys via electronic means
- Managing prospective client intake process (including onboarding)
- Proofreading documents for errors and ensuring they adhere to company standards
- Conducting online research for legal and general information
- Communicating with current clients about matters and billing
- Assisting firm's marketing activities, including social media management
- Creating copy for and scheduling of posts on firm's social media platforms
- Managing firm's social media platforms, including responding to mentions and comments on firm's social media platforms, responding in a timely manner
- Assisting in preparing and filing trademark applications with the USPTO and other authorities
- Maintaining firm's trademark docket
- Proofreading and formatting legal documents (ex. contracts)
- Prioritizing tasks effectively and meeting deadlines
- Providing support to firm in various administrative tasks and legal matters as needed
Requirements
To be successful in this role, you will need to possess the following qualifications and skills:- Proven experience as a virtual assistant or in a similar administrative role
- Proficient in using Dropbox and other document management systems
- Excellent organizational, problem-solving, and time management skills
- Excellent written and verbal communication skills
- Familiarity with project management tools and techniques
- Attention to detail and ability to multitask effectively
- Knowledge of trademark process is a plus
- Strong ability to work independently and collaboratively in a virtual setting
- Strong ability to think critically and meet deadlines
- Must be resident of New York State
What We Offer
As a member of our team, you will enjoy a range of benefits, including:- A competitive salary
- A dynamic and supportive work environment
- Opportunities for career growth and professional development
- A comprehensive benefits package, including health insurance, retirement plan, and paid time off
- A flexible work schedule, allowing you to work from anywhere, at any time
- Access to the latest technology and tools, including cloud-based document management systems and project management software
- A collaborative and inclusive team environment, with opportunities to work with a diverse range of clients and colleagues