Academic Records Coordinator

The University of Pittsburgh is seeking an Academic Records Coordinator to assist in managing the Registrar's student academic records. The role involves providing academic services, processing internal transfer applications, and maintaining academic policy knowledge to support students and faculty.

Responsibilities

• Provides academic services and information regarding academic policies and procedures to students, parents, staff, faculty, department heads, deans, and offices within and outside the School of Public Health
• Inform students, faculty, and staff about School of Public Health academic policy and procedures
• Process applications for internal transfers from other Pitt schools into BSPH program
• Process admission records for school-level certificates and undergraduate student summer programs
• Create applications for students seeking internal transfer to other Pitt undergraduate schools
• Assist with internal transfer process by maintaining communication with administrative personnel in other Pitt undergraduate schools
• Assist with processing of appropriate University and School of Public Health forms to ensure individual student records are up to date
• Assist with data entry into the internal transfer database
• Evaluate external transfer students’ records
• Explain academic policies and procedures regarding graduation to students, parents, staff, faculty and department heads
• Assist with graduation certification
• Create and send letters for Internal Transfer Admissions, Academic Standing, and Dean’s List
• Counsel students, faculty, and staff on School of Public Health academic policy
• Track receipt of college transcripts and test scores for admitted students
• Enter data of all transfer credit and requirement exemptions for admitted students
• Other duties as assigned

Skills

• Bachelor's Degree
• 1 year of experience
• Proficiency with Microsoft Office Suite
• Proficiency with electronic-based records management systems
• Ability to use a computer and keyboard
• Ability to utilize video communication technology (E.g., Zoom, Teams)
• Ability to communicate in a clear and concise fashion
• Ability to travel around campus occasionally
• Experience in an institution of higher education

Company Overview