Program Assistant 3, Foundation Relations (Hybrid)
Northwestern University is a prestigious institution seeking a Program Assistant 3 for their Foundation Relations team. This role involves providing administrative support, managing communications, maintaining databases, and coordinating events to facilitate the team's efforts in securing funding from private foundations.
Responsibilities
- Creates new funding proposal records and updates as necessary for input into databases and tracking
- Maintains the accuracy of foundation information in the development database
- Prepares gift and grant transmittals and reconciles gift and grant activity as needed
- Compiles routine reports, tables, and charts from readily accessible information
- Prepares grant reporting reminders for OFR team members
- Proofreads correspondence and proposals
- Collaborates with staff across campus to track proposals, awards, and payments
- Manages communications received via departmental email
- Enters, tracks, and maintains documentation and logs of financial transactions
- Expense approval, purchases, and reimbursements per budget, reconciliation of accounts, and account transfers
- Creates and maintains financial records
- Coordinates departmental calendar
- Manages conference/event registration and travel for the Foundation Relations team
- Coordinates events, which may include scheduling rooms and arranging for routine materials, technology, and refreshments
- Maintains websites and/or blogs
- Creates new web pages and/or updates standard information/data within the application’s content management program
- Performs other duties as assigned
Skills
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
- At least one year administration, customer service, or other relevant experience
- Proficient knowledge of Microsoft Office applications, specifically Word, Intermediate Excel, and Outlook
- Experience with database software programs is required
- Experience with office management in higher education setting or other complex environment
- Excellent attention to detail and ability to prioritize and multitask
- Strong organizational, writing, and interpersonal skills
- Takes initiative and is proactive to resolve discrepancies and solve problems
- Ability to work independently and as part of team
- Advanced knowledge of Microsoft Excel
- Ability to work with University procedures and personnel
Benefits
- Meaningful, competitive, high-quality health care plans
- Retirement benefits
- Tuition discounts
- Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
- Flexible work arrangements
- Programs to help you locate and pay for quality, affordable childcare and senior/adult care
- Employee career development
- Variety of tools and resources
Company Overview
Company H1B Sponsorship