Immigration Specialist
About IEM Industrial Electric Mfg. (IEM) is the largest independent full-line manufacturer of custom power distribution systems in North America. Founded more than 75 years ago in Fremont, California, IEM grew alongside Silicon Valley and today operates over 1.7 million square feet of manufacturing capacity. With $1B+ in annual sales and 10,000+ commissioned projects across technology, data centers, commercial, energy, utilities, healthcare, industrial, and infrastructure markets, IEM continues to deliver exceptional product quality, dependable service, and the flexibility to meet complex technical requirements at scale. Position Summary The Immigration Specialist will manage and coordinate all employment-based immigration matters for the organization. This role serves as the primary point of contact for employees, managers, HR partners, and external immigration counsel, ensuring compliance with immigration regulations while delivering a positive employee experience. The ideal candidate has hands-on experience supporting a range of U.S. (and potentially global) immigration processes and is comfortable operating independently within established policies.
Key Responsibilities
Immigration Case Management:
- Manage end-to-end employment-based immigration cases, including but not limited to:
- H-1B, L-1, TN, E-3, O-1
- PERM labor certifications
- Employment-based green card processes
- Work authorization extensions and amendments
- Act as the primary liaison between employees, HR, managers, and external immigration counsel under the guidance of internal counsel.
- Coordinate document collection, case initiation, tracking, and follow-ups
- Monitor case timelines, expirations, and milestones to ensure timely filings
Compliance & Risk Management:
- Ensure full compliance with U.S. immigration laws and regulations, including:
- I-9 and E-Verify requirements across multiple manufacturing sites
- Public Access Files and Department of Labor requirements
- Record retention and audit readiness
- Support internal audits, government inquiries, and compliance reviews
- Partner with Legal and HR Compliance teams to assess immigration risk and implement corrective actions
- Monitor immigration policy changes and advise HR and leadership on potential workforce impact
Cross-Functional HR & Employee Support
- Advise employees and managers on immigration processes, timelines, and requirements
- Partner with Legal, HR Business Partners, Talent Acquisition, and Mobility teams on hiring and workforce planning
- Support onboarding and offboarding processes for sponsored employees
- Contribute to immigration-related policies, FAQs, and internal communications
- Collaborate with Talent Acquisition on hiring strategies for hard-to-fill technical and engineering roles
Vendor & Program Management
- Manage relationships with external immigration law firms and vendors
- Review invoices for accuracy and alignment with case activity
- Track immigration-related costs and provide reporting as needed
- Identify opportunities to improve processes, systems, and employee experience
Process Improvement & Documentation
- Develop and maintain immigration policies, procedures, and training materials for HR and plant leadership
- Standardize processes across sites while allowing for operational flexibility
- Support implementation and optimization of immigration case management systems
Competencies
- Attention to detail and confidentiality
- Strong customer-service mindset
- Ability to explain complex immigration topics clearly
- Proactive problem-solving and process improvement
- Comfort working cross-functionally in a fast-paced environment
Supervision of Personnel
- n/a
Qualifications
- Bachelor's Degree or equivalent combination of job experience and education.
- 3+ years of experience in employment-based immigration, preferably in-house within HR or People Operations
- Hands-on experience managing U.S. nonimmigrant and immigrant visa cases
- Working knowledge of U.S. immigration regulations and compliance requirements
- Experience collaborating with external immigration counsel
- Strong organizational skills with the ability to manage multiple cases simultaneously
- Excellent written and verbal communication skills
Location
- The position is fully remote, but may require up to 10% travel to IEM facilities, supplier sites, compliance audits or conferences.
- Candidates in the following states will be excluded from consideration: California, Colorado, Washington, Hawaii, and Nevada.
Why Join IEM At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey. Learn more about IEM at https://www.iemfg.com We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers Recruiting Scams Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact Non-Discrimination Statement IEM does not discriminate against any applicant based on any characteristic protected by law. Privacy Information collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy. Apply tot his job Apply To this Job