Litigation Secretary job at Fisher Phillips in Woodland Hills, CA
Title: Litigation Secretary Location: Woodland Hills United States Job Description: Department:Legal (Woodland Hills, Full-time, Hybrid) Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our Woodland Hills Office. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.
Key Responsibilities
Drafts and formats correspondence, briefs, and other legal documents. File legal documents timely and accurately with state and federal courts (e-filing knowledge a plus). Maintain attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.). Prepare and process engagement letters and new client/matter requests. Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing. Maintain updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping. Maintain and follow up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems. Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested. Organize travel for assigned attorneys and completes expense reimbursements in a timely manner. Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. Willing and capable to help others when needed. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
Requirements
Minimum of a high school diploma required (College degree is preferred, but not required). A minimum of five years of experience as a legal secretary is required. Strong computer proficiency using Lexis Nexis, Pacer, ECF, iManage or document management system, Milana, Concur, Chrome River, Aderant, InTapp, Litera, MS Office (Word, Outlook, PowerPoint, and Excel). Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time. Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA). The hourly rate range for this position is $42.00 - $58.00. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways. We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays. Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. Equal Opportunity Employer Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws. Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please. Apply tot his job Apply To this Job