Experienced Data Entry and Administrative Assistant – Houston, TX

Are you a highly organized and detail-oriented individual with excellent communication skills? Do you have a passion for providing exceptional administrative support and ensuring seamless operations? If so, we invite you to join arenaflex, a leading national food and nutrition services company, as an Experienced Data Entry and Administrative Assistant in Houston, TX. At arenaflex, we are committed to transforming healthcare experiences through the Power of Food. Our careers are filled with purpose, empowering you to make a difference in the lives of people, your community, and yourself. As a valued member of our team, you will have the opportunity to work in a dynamic and supportive environment, where your skills and expertise are valued and recognized.

About arenaflex

arenaflex is a leading national food and nutrition services company, exclusively dedicated to serving more than 806 hospitals and healthcare systems. With over 65 years of experience, we leverage culinary, nutritional, and operational expertise to provide consistency and transform the healthcare experience. Our commitment to excellence has earned us recognition as one of Modern Healthcare's Best Places to Work in 2020 and a Top 125 Training Organization by Training Magazine in 2020.

Job Summary

As an Experienced Data Entry and Administrative Assistant, you will be responsible for providing exceptional administrative support to our food service programs. You will be the first point of contact for clients, ensuring that all inquiries are handled professionally and efficiently. Your attention to detail and organizational skills will be essential in maintaining accurate and up-to-date records, processing vendor invoices, and preparing financial reports.

Essential Duties and Responsibilities

* Answer telephones and direct inquiries in a professional and client-centric manner

• Maintain confidential personnel files and assist management staff in preparing confidential employment and labor relations documents
• Assist with staffing, including finding staff when employees call out on short notice
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents, and Supervisor
• Complete and maintain accurate and up-to-date records of students eligible for free and reduced-priced lunches, if applicable
• Enter weekly cash sales and meal counts using computer
• Perform daily bank deposit reconciliation
• Process vendor invoices for payment, using computer, making sure addition is correct and checking item prices against bid specifications
• Perform monthly vendor statement reconciliation
• Prepare monthly state claim form for reimbursement
• Assist in preparation of end-of-month financial reports
• Attend in-service and/or safety meetings as required
• Maintain a clean and safe work environment; ability to perform job safely
• Perform other duties as assigned

Qualifications

* Office experience, data entry experience, and moderate computer literacy required

• Willing to train and learn new skills
• Excellent communication and interpersonal skills
• Ability to work effectively in a fast-paced environment
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications

* Previous experience in a healthcare or food service environment

• Knowledge of financial software and systems
• Experience with data entry and record-keeping
• Strong analytical and problem-solving skills

Skills and Competencies

* Excellent communication and interpersonal skills

• Strong attention to detail and organizational skills
• Ability to work effectively in a fast-paced environment
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office, particularly Excel and Word
• Ability to learn new software and systems quickly

Career Growth Opportunities and Learning Benefits

At arenaflex, we are committed to the growth and development of our team members. We offer a range of training and development opportunities, including:

• On-the-job training and mentorship
• Professional development programs and workshops
• Opportunities for advancement and career growth
• Access to industry-leading training and certification programs

Work Environment and Company Culture

arenaflex is a dynamic and supportive work environment, where your skills and expertise are valued and recognized. Our company culture is built on a foundation of respect, empathy, and open communication. We are committed to creating a workplace that is inclusive, diverse, and supportive of all team members.

Compensation, Perks, and Benefits

* Competitive hourly rate: $18 - $24 per hour

• Comprehensive benefits package, including medical, dental, vision, and life insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Flexible scheduling and work-life balance
• Opportunities for advancement and career growth

How to Apply

If you are a highly organized and detail-oriented individual with excellent communication skills, we invite you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Equal Opportunity Employer

arenaflex is an equal opportunity employer, committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Apply for this job