[Hiring] Supervisory Medical Records Technician - Consolidated Coding Unit @VA Rocky Mountain Network

Role Description The VISN 19 Consolidated Coding Unit (CCU) Supervisor is a supervisory position located within the Business Office Support Services (BOSS), Health Information Management (HIM) section within VISN 19. MRTs are skilled in classifying medical data from patient health records in the hospital setting, and/or physician-based settings, such as physician offices, group practices, multi-specialty clinics, and specialty centers. This is a supervisory position for the MRT Coders within the CCU.

Responsibilities

• Applies comprehensive knowledge of medical terminology, anatomy & physiology, disease processes, treatment modalities, diagnostic tests, medications, procedures as well as the principles and practices of health services and the organizational structure to ensure proper code selection.
• Selects and assigns codes from the current version of several coding systems to include current versions of the International Classification of Diseases (ICD), Current Procedural Terminology (CPT), and/or Healthcare Common Procedure Coding System (HCPCS).
• Monitors ever-changing regulatory and policy requirements affecting coded information for the full spectrum of services provided by the VAMC.
• Performs a comprehensive review of the patient health record to abstract medical, surgical, ancillary, demographic, social, and administrative data to ensure complete data capture.
• Assists facility staff with documentation requirements to completely and accurately reflect the patient care provided.
• Determines staffing patterns for the unit, reassigning personnel to meet changing conditions.
• Works collaboratively with the Chief HIMS at each facility covered by the CCU, and CPAC (Consolidated Patient Accounts Center) staff.
• Coordinates and assists the development of standardized, Network-wide guidelines, procedures and compliance education materials for coding and abstracting.
• Is the primary contact with the CPAC regarding coding and billing issues.
• Develops performance standards and conducts performance evaluations for subordinate staff.
• Interviews new employees, recommends selection, and carries out training and development of reassignments, awards or disciplinary action.
• Implements provisions of EEO programs to ensure fair and equal treatment for all employees.
• Schedules the sequence of work and operations on a weekly, monthly and quarterly basis.
• Reviews coding and assists coders in improving coding accuracy.
• Keeps abreast of all regulations and guidelines governing the coding section.
• Analyzes and recommends improvements in documentation systems used to provide patient care.
• Required to train others on the encoder product suite.
• Conducts provider training to improve health record documentation for the episodes of care provided.

Work Schedule: Monday through Friday, 8:00am - 4:30pm Remote: This is a Remote position. Functional Statement #: 52983-A Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required

Qualifications

• To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2026.
• BASIC REQUIREMENTS
• A. United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• B. Experience and Education: One of the following Experience, Education, or Combination of Experience and Education must be met:
• (1) Experience: One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, pathophysiology, medical coding, and the structure and format of health records.
• (2) Education: An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree.
• (3) Completion of an AHIMA approved coding program, or other intense coding training program of approximately one year or more.
• (4) Experience/Education Combination: Equivalent combinations of creditable experience and education are qualifying for meeting the basic requirements.
• C. Certification: At this level you must have a mastery level certification.

Requirements

• In addition to meeting the basic requirements, you must also have one year of experience equivalent to the GS-9 level.
• Demonstrated Knowledge, Skills, and Abilities:
• Ability to perform a full range of supervisory duties.
• Advanced knowledge of current coding classification systems such as ICD, CPT, and HCPCS.
• Ability to provide or coordinate staff development and training.
• Leadership and managerial skills, including skill in interpersonal relations and conflict resolution.
• Ability to collect and analyze data, identify trends, and present results in various formats.

Benefits

• Position is mostly sedentary, in an office type setting.

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