Office Operations Services Assistant
Paul, Weiss, Rifkind, Wharton & Garrison LLP is a prestigious law firm seeking an Office Operations Services Assistant. This entry-level role involves supporting workplace operations through various projects related to space planning, move preparation, and operational coordination, providing valuable hands-on experience in a dynamic environment.
Responsibilities
- Provide administrative and project support to the Office Operations team across a range of workplace initiatives and operational programs
- Assist with planning and coordination related to the firm’s transition to its new headquarters at 1345 Avenue of the Americas
- Assist in the preparation, organization, and tracking of operational projects and related materials
- Support the preparation, formatting, and organization of materials for the firm’s transition guides and move-related communications
- Assist with coordination and tracking of move preparation activities, including firm-wide purge campaigns
- Assist with maintaining space planning records, office inventories, and related operational tracking systems
- Maintain organized project documentation, trackers, and operational materials related to workplace initiatives
- Assist with scheduling meetings, preparing materials, and documenting follow-up actions for operational project meetings
- Work collaboratively with multiple internal teams supporting operational initiatives and workplace programs
- Support overflow work and special projects within the Office Operations team as needed
Skills
- A Bachelor's Degree is required
- Proficiency in the Microsoft Office suite required
- Strong verbal and written communication skills with a keen attention to detail
- Must be a professional, proactive, and energetic team player
- Exceptionally well-organized and detail oriented
- Ability to manage multiple projects within a deadline-driven environment
- Capable of acting with a sense of urgency when necessary and able to adapt to evolving project needs
- Ability to cultivate and maintain professional working relationships with attorneys and business professionals
Benefits
- Competitive compensation and benefits packages
Company Overview