Billing Specialist

Job Title: Billing Specialist

Company Description

Prime Pensions, Inc. is a well-established actuarial and record-keeping firm specializing in 401(k), profit sharing, and defined benefit plans for employers of all sizes across the United States. Since 1975, the company has been recognized for its innovative plan designs and customized approach that accommodates various investments and plan types. With a strong commitment to accuracy and attention to detail, Prime Pensions ensures high-quality and personalized services through comprehensive oversight of all work. The company has been named one of the top defined contribution plan administrators and one of the Best Places to Work in New Jersey by NJBIZ.

Job Summary

We are seeking a detail-oriented and organized Billing Specialist to join our finance and accounting team. The ideal candidate will be responsible for managing billing processes, generating invoices, resolving discrepancies, and ensuring timely and accurate payment processing. This role works closely with finance, accounting, and Administration teams to resolve billing discrepancies and improve revenue cycle efficiency.

Key Responsibilities

• Generate and distribute accurate invoices to clients
• Reconcile billing discrepancies and resolve client inquiries
• Review contracts, sales orders, and service agreements for billing accuracy
• Process adjustments, credits, and refunds as needed
• Monitor accounts receivable aging and follow up on outstanding balances
• Develop and implement billing procedures to improve efficiency including automating and streamlining invoicing processes.
• Build out high performing centralized billing team
• Collaborate with accounting and sales teams to ensure proper revenue tracking
• Assist with month-end closing and reporting processes
• Review and recommend modifications to accounting systems and procedures.
• Liaise with Accounting/Finance leadership to continue to improve and drive efficiencies.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• 3–5+ years of billing, accounts receivable, or related experience
• Proven ability to calculate, post, and manage accounting entries and maintain financial records.
• Experience with accounting software (Quickbooks, NetSuite strongly preferred)
• Proficient in Microsoft Excel and other MS Office applications.
• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.

**Position will require candidates to support Pacific Time Zone and adhere to PST business hours (e.g., 9 am–5 pm PST).

Benefits

• Competitive Compensation Package
• 401(k) Plan, Employer Contributions
• Annual raises and bonuses
• Health/Vision/Dental insurance
• Voluntary Benefit Coverages

Job Type: Full-time, Remote