Human Resources Generalist

HR Generalist (Entry-Level)

Company: Earth Systems, LLC Parent Company: EnviroTrac LLC Employment Type: Full-Time Work Arrangement: Remote / Hybrid Reports To: HR Leadership Location Requirement: Hybrid / Remote – Must be within day-travel distance of Jacksonville

Position Summary

The HR Generalist (Entry-Level) supports core human resources operations across a multi-state, multi-location organization. This role provides hands-on support in HR systems, payroll coordination, recruiting administration, and employee service.

This position is designed for an early-career HR professional with foundational experience who is systems-comfortable, deadline-driven, and capable of executing HR responsibilities with accuracy, integrity, and ownership.

This is a remote position with a required in-person presence in Jacksonville, Florida a minimum of one (1) time per month.

Essential Duties and Responsibilities

HR Operations & Systems:

• Maintain accurate and up-to-date employee records within HRIS, payroll, and benefits systems

• Assist with onboarding and offboarding processes, including documentation, system access, and compliance tracking

• Support HR audits, reporting, and electronic file management

• Maintain strict confidentiality of employee and company information

Payroll & Timekeeping Support:

• Assist with payroll preparation, time entry review, and data verification

• Respond to employee payroll and timekeeping questions

• Coordinate with payroll providers and internal teams to resolve discrepancies

Recruiting & Hiring Support:

• Assist with job postings, applicant tracking, and candidate communications

• Schedule interviews and coordinate with hiring managers

• Support background checks, pre-employment screenings, and new hire documentation

Employee Support & Customer Service:

• Serve as a first-line HR contact for employee questions related to policies, systems, and processes

• Provide timely, accurate, and professional responses

• Escalate sensitive or complex matters appropriately

Administrative & Cross-Functional Support:

• Support HR projects, policy updates, and process improvements

• Coordinate with Operations, Finance, Safety, and other internal teams as needed

• Assist during peak HR cycles such as onboarding surges, audits, and open enrollment

Core Competencies & Professional Expectations

This role requires execution, discipline, and follow-through. These competencies are required standards of performance.

Integrity & Professional Judgment:

• Demonstrates honesty, discretion, and sound judgment in all HR matters

• Maintains strict confidentiality of employee, payroll, and company information

• Upholds company policies, ethical standards, and compliance requirements

• Addresses issues directly and professionally

Work Ethic & Ownership:

• Takes full ownership of assigned responsibilities from start to finish

• Follows through without repeated reminders or oversight

• Demonstrates reliability, accountability, and consistency

• Accepts responsibility for outcomes

Time Management & Prioritization:

• Manages competing priorities in a deadline-driven environment

• Meets payroll, recruiting, and HR deadlines consistently

• Communicates proactively when priorities shift

• Understands downstream impact of missed deadlines

Project Completion & Execution:

• Completes tasks fully, accurately, and on time

• Tracks open items through resolution

• Maintains strong attention to detail

• Understands that incomplete work creates risk

Systems Discipline & Process Adherence:

• Works confidently within HRIS, payroll, ATS, and timekeeping systems

• Follows established workflows and documentation standards

• Maintains clean, audit-ready records

• Escalates process gaps appropriately

Professional Communication & Service Mindset:

• Communicates clearly and professionally with employees and leaders

• Balances empathy with policy enforcement

• Responds promptly and follows issues through to resolution

• Represents HR as a trusted and dependable function

Required Qualifications

• 1–3 years of experience in human resources, payroll support, recruiting coordination, or administrative operations

• Hands-on experience with HR systems (HRIS, payroll platforms, ATS, or timekeeping systems)

• Strong customer service and professional communication skills

• High attention to detail and strong organizational abilities

• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)

• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting multi-state or multi-location organizations

• Exposure to ADP, Paychex, Employee Navigator, or similar systems

• Experience in environmental consulting, professional services, or regulated industries

• Interest in long-term growth within Human Resources

Compensation

Pay Range: $55,000 – $65,000 annually, commensurate with experience, skills, and system proficiency.

Work Location & Travel Requirement

This is a remote position. Candidates must reside within reasonable day-travel distance of Jacksonville, Florida and be able to attend in-person meetings at least once per month. Additional in-person support may be required based on operational needs.

Physical & Work Requirements

• Ability to sit for extended periods while working at a computer

• Regular use of computer, keyboard, and standard office equipment

• Ability to perform repetitive administrative tasks

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Equal Employment Opportunity, Work Authorization & Compliance

Earth Systems, LLC is an Equal Opportunity Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Employment is contingent upon successful completion of pre-employment background screening and, where applicable, drug and alcohol testing.

Applicants must be authorized to work in the United States. No employment sponsorship is available for this position.

About Earth Systems / EnviroTrac

Earth Systems, LLC is an environmental engineering and consulting firm with over 25 years of experience providing environmental, remediation, compliance, and regulatory services nationwide. Earth Systems operates as part of EnviroTrac LLC, a multi-entity environmental services platform supporting clients across energy, industrial, government, and commercial sectors.

Our organization operates across multiple states and offices and values integrity, accountability, collaboration, and operational excellence.