Invoicing Clerk / Accounting Administrator
McElhanney is a 100% employee-owned firm offering innovative engineering and environmental services. They are seeking an Invoicing Clerk / Accounting Administrator to provide essential administrative and financial support across the branch, ensuring accuracy in invoicing and project administration.
Responsibilities
- Provide administrative and operational support to divisions within the Calgary office
- Review, prepare, and issue client invoices with a strong focus on accuracy and timely entry into the system
- Compile Work in Progress (WIP) reports to support monthly invoicing and financial requirements
- Prepare reports to support ongoing project administration
- Track and monitor accounts receivable and accounts payable to support financial accuracy and cash flow management
- Assist project managers with project controls, financial tracking, analysis, and forecasting
- Coordinate project setup and closure activities within the system to ensure proper documentation and compliance
- Perform additional project-related tasks as required to support the team
Skills
- 0–5 years of office experience in invoicing, administrative support, or a related role
- Completion of a formal accounting program is considered an asset
- Intermediate understanding of accounting principles is an advantage
- Proficiency in Microsoft Office applications, including Outlook, Word, particularly Excel, Teams, and other related tools
- Exceptional attention to detail, with strong organizational, multitasking, and proofreading skills
- Able to work independently and effectively in a fast-paced environment while maintaining punctuality
- Professional and personable demeanor, with strong interpersonal skills and a collaborative mindset
- Ability to manage sensitive and confidential information with discretion
Benefits
- Maternity and parental leave top up program
- Health and dental coverage
- RRSP matching
- Employee & Family Assistance Program
- Generous bonus plan
- Educational assistance
- Mentorship programs
- Workshops
- Committee involvement
Company Overview