Legal Administrative Assistant (Hybrid – Garden City, NY)

Allstate is a leading company that focuses on protecting families and their belongings from uncertainties. They are seeking a Legal Administrative Assistant to provide essential administrative support to Client Legal Services Attorneys handling Bodily Injury claims, ensuring smooth management of legal proceedings and gaining hands-on legal experience in a collaborative environment.

Responsibilities

• Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence related to Bodily Injury (BI) cases using the case management system
• Case Lifecycle Coordination: From the time a BI lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure
• Calendar Management: Track trial, arbitration, and mediation dates for BI matters, ensuring timely follow-ups and accurate notifications
• Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel regarding BI cases via phone, email, and written correspondence—strong people skills are a must
• Administrative Support: Perform mail processing, handling, scanning, and filing; manage daily administrative duties both in-office and remotely with a high level of organization and attention to detail, particularly in support of BI casework
• Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System for BI litigation matters
• Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities

Skills

• Legal administrative support experience in a civil law setting is beneficial but not required
• Exposure to a legal office environment is helpful
• Candidates with transferable skills and a strong interest in legal administrative work—particularly in Bodily Injury litigation—are encouraged to apply
• Exceptionally organized and task oriented
• Strong communication and interpersonal skills, both written and verbal
• Comfortable handling sensitive information
• Proficient in Microsoft Office and open to learning new legal systems
• Ability to attend the Garden City, NY office 2–3 days per week
• Candidates must be located within surrounding counties to support regular in-office attendance

Benefits

• Exceptional Work-Life Balance
• Holistic Understanding of the Business
• Direct Client Collaboration
• Strategic Influence and Impact
• Diverse Legal Challenges
• Professional Growth Opportunities

Company Overview