Leo Facilities Maintenance - Payroll Specialist

Leo Facilities Maintenance

Summary

The Payroll Specialist supports the Payroll Manager in the accurate and timely processing of employee payroll. This role is responsible for handling day-to-day payroll operations, ensuring compliance with applicable laws, and maintaining accurate payroll records. The ideal candidate is detail-oriented, highly organized, and able to work collaboratively within a team environment.

Reporting Structure

• Reports directly to the Payroll Manager
• Works closely with HR, Finance, and other internal departments

Key Responsibilities

• Process payroll for employees on a regular schedule (weekly and biweekly) under the direction of the Payroll Manager
• Review and verify payroll data, including timekeeping, wages, bonuses, and deductions
• Maintain and update employee payroll records and ensure data accuracy
• Assist the Payroll Manager with payroll audits, reconciliations, and reporting
• Address and resolve payroll discrepancies and employee inquiries in a timely manner
• Support payroll tax filings and ensure compliance with federal, state, and local regulations
• Prepare payroll-related reports for internal stakeholders
• Assist with year-end processes, including W-2 and 1099 preparation
• Stay current on payroll laws, regulations, and best practices

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)
• 2+ years of payroll processing experience
• Experience working in a team or supporting a payroll function under supervision
• Knowledge of payroll systems (e.g., ADP, Paychex, Workday, or similar)
• Strong understanding of payroll processes and compliance requirements
• Proficiency in Microsoft Excel
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Ability to handle confidential information with discretion