Senior AP Specialist

About the position The Sr. Accounts Payable Specialist plays a key role in the finance and accounting function, leading accounts payable operations while supporting broader accounting activities. This position ensures the accurate and timely processing of vendor invoices, employee expense reports, reconciliations, and financial reporting. The role also supports month-end close activities, oversees the organization’s AP automation system, and identifies process improvements to enhance efficiency. The Sr. Accounts Payable Specialist serves as a trusted resource to the finance team, helping maintain strong internal controls, compliance, and effective operational processes.

Responsibilities

• Monitor and manage automated invoice intake and approval workflows within the AP automation system, ensuring timely processing and proper approvals.
• Prepare and process batch check runs, ACH, wire transfers, and NACHA files.
• Respond to vendor inquiries, reconcile statements, and resolve discrepancies related to invoices and purchase orders.
• Monitor critical vendors to ensure timely payments and proactively address missing or delayed invoices.
• Prepare 1099s and assist with tax return administration, including payment, organization, and document collection.
• Oversee processing of employee expense reports, ensuring accuracy, compliance, and timely reimbursement.
• Collaborate with employees and managers to resolve discrepancies or incomplete submissions.
• Track trends and provide reporting on employee expenses to leadership as needed.
• Troubleshoot and resolve AP system issues, coordinating with IT and external vendors as needed.
• Train and support team members on effective use of the AP automation system.
• Support month-end close of the AP module and assist with account reconciliations and accruals as needed.
• Participate in audits and maintain thorough documentation in accordance with company policy and accounting practices.
• Identify opportunities to improve AP, expense processing, and accounting workflows.
• Assist with ad-hoc reporting or accounting projects as assigned by leadership.
• Provide guidance and support to team members on AP processes, policies, and system workflows.

Requirements

• 5+ years of Accounts Payable experience in a high-volume, fast-paced environment.
• Solid understanding of accounting principles, general ledger functions, and internal controls.
• Proficiency in Excel and ERP/accounting software; Oracle experience a plus.
• Strong analytical, problem-solving, and organizational skills; detail-oriented and thorough.
• Ability to multi-task and meet deadlines consistently.
• Professional and ethical conduct, with strong written and verbal communication skills.
• Associate’s degree in accounting, finance, or related field preferred (or equivalent work experience).

Nice-to-haves

• Experience managing or working with AP automation tools or ERP workflows is highly preferred.
• Proficiency in Excel and ERP/accounting software; Oracle experience a plus.
• Associate’s degree in accounting, finance, or related field preferred (or equivalent work experience).

Benefits

• Paid Parental Leave
• 401k with Employer Match
• Company Paid Life & Disability Insurance
• Adoption Assistance
• Medical, Dental and Vision
• Employee Discount
• 10 Paid Holidays
• Advancement Opportunities

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