Project Coordinator (Purchasing Assistant Part Time)
Project Coordinator (Purchasing Assistant Part Time) Duration: 6 month, Contract Part Time: 20hr/week Hours and work days are VERY flexible Location: Must be in the Quincy, MA area or NC area. (Remote) Pay Rate: 21/hr The Purchase Order Processor is responsible for managing and executing the end-to-end process of purchase orders to ensure timely and accurate procurement of goods and services. This role requires strong attention to detail, organizational skills, and the ability to collaborate with internal teams and vendors to maintain compliance with company policies and financial controls.
Key Responsibilities
- Create and Process Purchase Orders: Generate and validate POs in the procurement system based on approved requisitions.
- Verify Accuracy: Ensure all details such as pricing, quantities, vendor information, and delivery dates are correct.
- Coordinate with Stakeholders: Communicate with internal departments and suppliers to resolve discrepancies or obtain missing information.
- Track and Monitor Orders: Maintain status updates on open POs and follow up on pending approvals or deliveries.
- Compliance & Documentation: Ensure adherence to company procurement policies and maintain accurate records for audit purposes.
- Issue Resolution: Investigate and resolve PO-related issues such as incorrect invoices, pricing errors, or delivery delays.
- Reporting: Generate regular reports on PO activity, spend analysis, and vendor performance.
Qualifications
- Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business, Finance, or related field preferred.
- 1–3 years in procurement, purchasing, or accounts payable roles.
- Familiarity with ERP systems (SAP, Oracle, or similar) is a plus.
Skills:
- Strong attention to detail and accuracy.
- Excellent communication and problem-solving skills.
- Proficiency in Microsoft Excel and other office applications.
- Ability to manage multiple tasks and meet deadlines.
Preferred Attributes
- Knowledge of procurement best practices and financial controls.
- Experience working in a fast-paced environment with cross-functional teams.
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