Personal Assistant for Private Foundation President & CEO- Part Time 20 hours/week
About the position We’re looking for a highly organized Personal Assistant to provide personal and household support to the President of a prominent philanthropic foundation. This part‑time role (20 hours per week) is based in Naples, FL, and offers some flexibility, with occasional evening or weekend availability as needed. The role also requires in‑person support at the President’s home twice per week, year‑round. In this role, you’ll use your exceptional judgment, discretion, and proactive thinking skills to assist in managing a UHNW and busy President. Day-to-day tasks could vary but primarily you’ll manage personal scheduling, appointments, and calendars, coordinate personal travel arrangements, reservations, and itineraries, handle errands, purchases, returns, and general personal logistics, oversee household needs, including vendors, service providers, and maintenance scheduling, assist with gifting, special occasions, and personal events, maintain organization of personal information, contacts, and household records, act as a reliable point of support for day‑to‑day personal and household needs, and anticipate upcoming needs and proactively help keep things running smoothly.
Responsibilities
- Manage personal scheduling, appointments, and calendars
- Coordinate personal travel arrangements, reservations, and itineraries
- Handle errands, purchases, returns, and general personal logistics
- Oversee household needs, including vendors, service providers, and maintenance scheduling
- Assist with gifting, special occasions, and personal events
- Maintain organization of personal information, contacts, and household records
- Act as a reliable point of support for day‑to‑day personal and household needs
- Anticipate upcoming needs and proactively help keep things running smoothly
Requirements
- 5+ years as a Personal Assistant to high-net-worth leaders/C-suite
- Polished yet approachable
- Entrepreneurial mindset- sees what needs to be done and does it
- A master of organization and time management, thriving in fast-paced environments
- Strong proficiency with Microsoft Office, Google Workspace, and scheduling tools
- Exceptional written and verbal communication skills
- Discreet, trustworthy, and emotionally intelligent- you understand the importance of confidentiality and professionalism
- Adaptable and solution-focused, ready to pivot when priorities shift
- Passionate with a positive outlook, eager to support a purpose-driven leader
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