Timekeeping & Program Accounting Administrator

Position Summary The Timekeeping & Program Accounting Coordinator is responsible for supporting the organization’s pre-payroll, timekeeping, labor processing, and program accounting operations. This role ensures accurate employee timekeeping administration, compliance with company policies and government contracting requirements, payroll preparation support, and coordination with program accounting functions. The position requires strong attention to detail, excellent organizational skills, and the ability to manage recurring daily, weekly, semi-monthly, monthly, and annual responsibilities in a fast-paced environment. Essential Duties and ResponsibilitiesDaily Responsibilities · Respond to employee timekeeping questions and requests in a timely and professional manner. · Provide guidance regarding military leave (MIL), jury duty, bereavement leave (BERV), and special payroll/timekeeping codes. · Support employee and management training related to HR and timekeeping processes. · Assist with onboarding initiatives for team members. Weekly Responsibilities · Reconcile, approve and proxy-enter required customer timesheets to ensure timely and accurate submissions. · Coordinate with internal stakeholders to resolve outstanding timekeeping discrepancies. · Support implementation and training of new processes and procedures. Semi-Monthly Responsibilities · Review and approve all JAMIS timesheets for payroll processing. · Process labor transactions in coordination with HR change logs. · Download Gross Payroll File (GPF) for payroll processing and reconciliation. · Post regular accruals, including prorated calculations for new hires. · Post Paid Time Off (PTOBK) bank accruals accurately and within established deadlines. · Add starting holiday balances for newly hired employees. · Collaborate with PMs, finance, HR and contracts to ensure labor accuracy and compliance. Monthly Responsibilities · Add labor hours to utilization reports and support Estimates at Completion (EACs) for Firm Fixed Price (FFP) contracts. · Support Time & Materials (T&M) contract analysis and reporting activities. · Assist with labor utilization tracking, reporting, and reconciliation activities. Annual Responsibilities · Support year-end payroll and labor reconciliation activities. · Assist with audits, compliance reviews, and annual reporting requirements. · Participate in annual process improvement initiatives and documentation updates. Qualifications · Associate degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred. · Minimum of 2–4 years of experience in payroll, timekeeping, program accounting, or a related administrative/accounting role. · Experience with JAMIS or comparable ERP/timekeeping systems preferred. · Knowledge of payroll processing, labor accounting, accruals, and government contracting practices is highly desirable. · Strong understanding of timekeeping policies, leave administration, and payroll compliance requirements. · Proficiency in Microsoft Office Suite, particularly Excel. · Strong Database Management experience across varied systems. · Excellent organizational, analytical, and problem-solving skills. · Strong written and verbal communication skills. · Ability to maintain confidentiality and handle sensitive employee information. · Ability to prioritize multiple deadlines and work independently with minimal supervision. Core Competencies · Attention to Detail · Time Management · Customer Service Orientation · Accountability and Accuracy · Collaboration and Teamwork · Adaptability and Continuous Improvement · Compliance and Confidentiality Apply tot his job Apply To this Job