Data Coordinator

Woodcraft Rangers is a progressive organization focused on guiding young people towards purposeful lives. The Data Coordinator is responsible for ensuring participant, enrollment, and attendance data is accurate and maintained, supporting internal and funder reporting while acting as a liaison between the central data team and program sites.

Responsibilities

• Ensure participant, enrollment, and attendance data is accurate, complete, and maintained in required systems (e.g., EZReports, Afterschool HQ, and assigned district SIS platforms)
• Monitor district partner attendance systems and follow up with sites on missing or incorrect data
• Maintain records that support internal reporting, funder reporting (ASES, 21st CCLC/ASSETs, ELOP, foundation funders), and audit readiness
• Run exception reports to identify data gaps, duplicate entries, incomplete rosters, or submission issues
• Follow up with sites on corrections within established timelines
• Escalate recurring or unresolved data issues to the Data Manager
• Support site teams with corrections, process reminders, and system use
• Provide clear, patient guidance to site staff on attendance and enrollment workflows
• Build trusted working relationships with assigned site staff and program leads
• Handle participant and family data in compliance with FERPA, district data sharing agreements, and applicable student data privacy laws
• Maintain confidentiality of all participant records

Skills

• High school diploma or equivalent
• 1–3 years of experience in a data entry, data coordination, administrative, or comparable role
• Proficiency in Excel and Microsoft 365
• Strong attention to detail and follow-through
• Clear written and verbal communication skills
• Comfort using and learning new database and reporting systems
• Willingness to learn and apply FERPA and student data privacy requirements
• Valid California driver's license and reliable transportation for regional site travel
• Associate's or Bachelor's degree
• Experience with expanded learning data systems (EZReports, Afterschool HQ) and/or district SIS platforms (Aeries, Synergy, Infinite Campus)
• Prior experience in a youth-serving nonprofit, school, or expanded learning program
• Bilingual (English/Spanish)

Benefits

• Paid vacation & sick time 6 generous time off to recharge
• Lifecraft program 6 free college & career advancement for all staff
• Upward mobility 6 promote-from-within culture
• Health, dental & vision 6 comprehensive benefits coverage
• 403(b) retirement plan 6 invest in your future
• Pet insurance 6 because your whole family matters
• Mission-driven work 6 impact 30,000+ young people annually

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