Transactions Assistant - Real Estate
DLA Piper is a collaborative and supportive law firm seeking a Transactions Assistant - Real Estate. This role involves assisting paralegals and attorneys with organizing files, preparing documents, and performing various administrative tasks to support the firm's strategic initiatives.
Responsibilities
- Organize documents for attorney review
- Research public records using internal and public websites
- Assist with preparing binders, prepare closing books, make copies, enter data, and maintain files
- Perform database research and data entry
- Assist with corporate closings
- Obtain documents and other information from governmental agencies or public agencies
- Obtain information from accounting, timekeeping and attorneys for audit letter responses
- Assist paralegals and attorneys with mailings and filings
- Other duties
Skills
- Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience
- Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis
- Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letter, charts, etc
- Must have the ability to work effectively in a fast-paced environment
- Ability to prioritize multiple assignments to meet deadlines
- High School Diploma or GED
- 1 year of demonstrated success working in a fast-paced environment
- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties
- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner
- Provide timely, accurate, and quality work product
- Successfully meet deadlines, expectations, and perform work duties as required
- Foster positive work relationships
- Comply with all firm policies and practices
- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed
- Ability to work under pressure and manage competing demands in a fast-paced environment
- Perform all other duties, tasks or projects as assigned
- Office experience in a law firm environment supporting paralegals and/or attorneys preferred
- Bachelor's Degree
- Paralegal certificate preferred
Benefits
- Medical/dental/vision insurance
- 401(k)
Company Overview