HR Coordinator

Publicis Media is a leading global communications organization, and they are seeking an HR Coordinator to support their Talent team. The HR Coordinator will be responsible for onboarding new hires, addressing employee inquiries, maintaining data, and supporting various HR programs and policies.

Responsibilities

• Serve as a point of contact for employees and new hires, answering questions and providing guidance
• Primary escalation point of payroll and benefits issues from or to centralized support function from employees
• Responsible for new hire set up and onboarding, including new hire orientation and partnering with Finance, IT, and Facilities to ensure onboarding for all new team members nationally
• Support onboarding activities, including background checks, I-9 processing, and documentation compliance and completion
• Coordinate onboarding sessions and help create a welcoming first-day experience
• Administrator for employee systems
• Provide general administrative support to HR Business Partners and Talent Leads, including ad-hoc projects and requests
• Pull data and creating ad hoc reports from a variety of systems
• Conduct regular audits for data integrity and accuracy, and resolves issues
• Coordinate logistics and communications of HR programs, information sessions
• Take on projects relating to achievement of Talent and goals
• Help facilitate internal communications related to talent initiatives
• Support engagement initiatives, events, and culture-building activities
• Leverage AI tools (e.g., Copilot and HR technology platforms) to streamline administrative processes, improve data accuracy, and enhance efficiency across HR operations
• Support the HR team in identifying opportunities to automate repetitive tasks and improve workflows using AI-enabled solutions
• Assist in generating reports, insights, and summaries using AI tools to support talent decisions and HR initiatives
• Maintain appropriate data privacy, confidentiality, and ethical standards when using AI in HR processes

Skills

• Accountable - Accountable for accurate execution of projects and tasks
• Collaboration - Builds partnerships and work with others to meet shared goals; relate well to all kinds of people-up, down, and sideways, inside and outside the organization; build appropriate relationships; can diffuse even high-tension situations; know personal strengths, weaknesses, opportunities, and limits
• Communication - We move fast around here. Only through constant, open communications do we make sure we stay aligned
• Composure - It can be hard to discern the important tasks. You can assess an ask and move forward deliberately, without letting the work run them!
• Innovation - Be willing to explore new ways of looking at things rather than staying within comfort zone. We love new and better ways of doing things; move beyond traditional ways of doing things; push past the status quo

Benefits

• Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.
• Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
• Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met.
• Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met.
• For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.

Company Overview