Remote Data Entry Assistant – Reconciliation & Trade Processing Specialist (Financial Services | Full-Time | Work From Home)

Join arenaflex: Where Precision Meets Purpose in Financial Operations

Are you a meticulous, detail-oriented professional with a passion for accuracy in financial data management? arenaflex is seeking a dedicated Remote Data Entry Assistant – Reconciliation & Trade Processing Specialist to join our dynamic operations team. This is a fully remote position open to candidates located anywhere within the United States, offering you the flexibility to work from the comfort of your home while contributing to one of the most critical functions in the financial services industry.

At arenaflex, we understand that the backbone of exceptional client service lies in the precision of back-office operations. Our team specializes in Alternate Investments reconciliation, trade processing, and transfer operations that directly impact the financial well-being of thousands of clients and advisors. We are looking for a committed individual who takes pride in their work, thrives in a structured environment, and understands that every transaction they touch has real-world consequences for investors and institutions alike.

Position Overview

As a Reconciliation & Trade Processing Specialist at arenaflex, you will be accountable for performing daily reconciliation, trade, and transfer tasks for Alternate Investments. Your crucial deliverables will include, but are not limited to, refining trade buy and sell transactions within client profiles, as well as identifying and resolving breaks between fund companies and transfer brokers. This role carries significant responsibility for the handling of Business Activity Events, settling and reconciling transfer activity, and processing and reconciling dividend activity.

The professional in this role may also be counted on to conduct investigation of complex and escalated issues, execute testing and validation of new technology improvements, and manage vendor adjustments. You will complete assignments across multiple operational domains—Exchanging, Dividends, Transfers, Settlement, and Business Actions—that directly impact client and advisor profiles. Your ability to translate and refine customer transactions in an excellent manner is critical, as errors may result in account attrition, client dissatisfaction, and potential liability.

This position interacts primarily with Retail and Institutional Company Teams via email, phone, Slack, Microsoft Outlook, and Salesforce. You will directly engage with and represent arenaflex in our daily interactions with fund companies, transmission agents, contra firms, and other external business partners.

Key Responsibilities

Reconciliation & Transaction Analysis

• Perform comprehensive review of membership agreements and transmission requests
• Identify and resolve client and advisor-level exceptions in a timely manner
• Ensure adherence to governing commitments, including regulatory requirements such as 2340 and 15C3-3
• Reconcile breaks related to Business Activities, Returns, and Transfers across multiple platforms
• Conduct reconciliation across BOS (Back Office System) and Fund Firms
• Perform thorough assessment and analysis of relevant tax codes and execute corrections of tax coding as needed

Issue Resolution & Problem Solving

• Address internal and external system enhancements or issues that arise during daily operations
• Investigate and determine the source of breaks between fund companies and other counterparties
• Provide process or technology solution alternatives to management and control teams
• Remediate transfer issues in collaboration with the Fund or Contra Company
• Escalate complex issues appropriately while maintaining ownership until resolution

Client & Business Partner Service

• Respond promptly and professionally to business partner inquiries regarding fund-specific requirements and eligibility
• Provide consistent follow-up on Alternate Investment transactions to accelerate client requests and remediate any issues that are not in good order
• Ensure prompt and accurate completion of client investing and dividend requests
• Serve as a reliable point of contact for fund companies, transmission agents, and external partners
• Maintain detailed documentation of all client interactions and resolutions

Essential Qualifications

• Educational Background: Bachelor's degree in Finance, Accounting, Business Administration, or a related field is preferred. Equivalent combination of education and relevant work experience will also be considered.
• Experience: Minimum of 1-2 years of experience in financial operations, trade processing, reconciliation, or a related back-office function. Prior experience with Alternate Investments, mutual funds, or brokerage operations is highly desirable.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite, particularly Excel (including pivot tables, VLOOKUP, and data analysis functions). Experience with Salesforce, Bloomberg, or other financial platforms is a plus.
• Typing & Data Entry Skills: Exceptional typing speed (minimum 50-60 WPM) with a demonstrated commitment to accuracy. You should be comfortable spending extended periods entering and reviewing data.
• Attention to Detail: An unwavering commitment to precision and the ability to identify discrepancies in complex datasets.
• Communication Skills: Excellent verbal and written communication abilities, with the capacity to explain complex issues clearly and professionally.
• Regulatory Knowledge: Familiarity with financial regulations, including SEC Rule 15c3-3 and other governing commitments, is strongly preferred.

Preferred Qualifications

• Prior experience working in a remote capacity with demonstrated self-discipline and productivity
• Experience with trade reconciliation systems and fund accounting platforms
• Knowledge of tax coding related to investment transactions and dividends
• Familiarity with clearing and settlement processes in the brokerage industry
• Experience working with institutional and retail client accounts
• Understanding of business activity events and their impact on client portfolios

Skills and Competencies for Success

• Analytical Thinking: Ability to analyze complex financial data and identify patterns, discrepancies, and potential issues
• Problem-Solving Mindset: A proactive approach to identifying solutions and escalating issues when necessary
• Time Management: Capacity to manage multiple priorities and meet tight deadlines in a fast-paced environment
• Adaptability: Comfort with evolving technology, process changes, and shifting priorities
• Collaboration: Strong team player with the ability to work effectively across departments and with external partners
• Integrity: Unquestionable ethical standards given the sensitive nature of financial data
• Customer Focus: Genuine commitment to delivering exceptional service to clients and business partners

What We Offer at arenaflex

At arenaflex, we believe that our employees are our greatest asset. We are committed to fostering a supportive, inclusive, and growth-oriented work environment where every team member can thrive.

• Competitive Compensation: We offer a competitive salary commensurate with experience, along with performance-based bonuses
• Comprehensive Benefits Package: Full medical, dental, and vision insurance coverage for employees and their dependents
• Retirement Planning: 401(k) plan with company matching contributions to help you build your financial future
• Paid Time Off: Generous vacation, sick leave, and holiday policies to ensure work-life balance
• Remote Work Flexibility: Work from anywhere in the United States with the tools and support you need to succeed
• Professional Development: Continuous learning opportunities, including training programs, certifications, and conference attendance
• Career Advancement: Clear pathways for growth within the organization, with many of our leaders having started in operational roles
• Wellness Programs: Access to mental health resources, wellness initiatives, and employee assistance programs

Our Culture at arenaflex

arenaflex is more than just a workplace—it's a community of dedicated professionals who share a common commitment to excellence. We celebrate diversity in all its forms and are proud to be an equal opportunity employer. We welcome applications from minorities, women, veterans, individuals with disabilities, and candidates with arrest and conviction records. We believe that diverse perspectives drive innovation and better outcomes for our clients.

Our culture is built on the pillars of accountability, collaboration, continuous improvement, and client-centricity. We foster an environment where every voice is heard, every contribution matters, and every team member has the opportunity to make a meaningful impact.

Why This Role Matters

The work you do as a Reconciliation & Trade Processing Specialist at arenaflex directly impacts the financial lives of our clients and the reputation of our organization. Your meticulous attention to detail ensures that transactions are processed accurately, breaks are resolved promptly, and regulatory requirements are met without fail. In an industry where precision is paramount, your role is indispensable.

How to Apply

If you are a driven, detail-oriented professional seeking a rewarding remote career in financial operations, we encourage you to apply today. Join arenaflex and become part of a team that values your expertise, supports your growth, and recognizes the critical importance of your contributions. Together, we will continue to deliver exceptional service to our clients and maintain the highest standards of operational excellence.

Ready to take the next step in your career? Apply now and let arenaflex be the partner in your professional journey.