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Technology Services & Vendor Administrator

Remote · USA Full-time New today

4-day week role

Role Purpose

The

Technology Services and Vendor Administrator ensures effective management of Opex

and Capex budgets within the Product & Technology function by accurately and efficiently

processing purchase orders (POs) and invoice payments while supporting finance and budget approval workflows. In addition, the role holder will proactively manage vendor relationships to drive cost efficiency and control and play a key role in administering the monthly timesheet processes.

Reporting to:Director of Technology - Systems and IT

Main accountabilities and key tasks

  • Manage the end-to-end invoice and payment lifecycle, including:
  • Generating purchase orders and seeking / verifying approvals
  • Posting invoices accurately to the company's financial system – Concur
  • Matching invoices to purchase orders and confirming delivery of goods/services
  • Resolving supplier queries in a timely and professional manner
  • Support the Portfolio team in timesheet management:
  • Ensure accurate and timely submission of monthly timesheets
  • Verify correct data tagging in Jira, liaising with squads to correct discrepancies
  • Vendor Relationship & Licence management and coordination:
  • Oversees and coordinate all P&T Tooling and services licences
  • Maintain proactive relationships with Vendors, driving improvements and efficiencies
  • Creation and maintenance of the vendor contract & service renewal database
  • Administer IT vendor onboarding and offboarding
  • Assist Systems & IT Operations Manager in contract renewals, amendments, and service improvements.
  • Liaise with Finance on:
  • Project manage and oversee elements of the annual IT budgeting process
  • Monthly vendor payments (including AWS)
  • R&D tax credit backup documentation
  • Ensuring that all relevant Business Cases are completed and submitted to Cost Control Committee
  • Credit card receipt management
  • Continuous Improvement and operational efficiency:
  • Identify opportunities for process and efficiency improvement leveraging technology, automation and AI driven tools where possible
  • Measure end user and stakeholder satisfaction.
  • Creating and providing a weekly activity summary report

    • Knowledge, Experience and Capabilities

  • Financial Operations Support

    : Proven experience in invoice processing, PO management using financial systems such as Concur and managing associated Opex and Capex processes, including budgeting,

  • Vendor & Contract Administration Management: Experience in maintaining effective vendor relationships, tracking service/licence renewals, and supporting the negotiation of value-driven contracts to enhance cost control and service quality.
  • Technical Proficiency: Strong Excel skills and familiarity with Concur or similar accounting systems, with the ability to learn new tools quickly.
  • Continuous Improvement & AI Adoption: Demonstrated capability to streamline administrative and financial processes, identify inefficiencies, and implement improvements ideally leveraging automation and AI-driven tools
  • Process Ownership & Attention to Detail: Confident in managing end-to-end processes with a focus on accuracy, compliance, and timely execution.
  • Analytical & Problem-Solving Skills: Ability to analyse financial data, identify discrepancies, and proactively resolve issues with an eye for detail
  • Project & Time Management: Skilled in coordinating multiple priorities, including budgeting cycles and operational reporting, while meeting strict deadlines.
  • Communication & Collaboration: Effective communicator who builds strong relationships across finance, technology, vendors and suppliers, ensuring alignment and transparency.
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