Executive Administrative Assistant - Remote (NJ Based)

Company: Workwarp Position: Executive Administrative Assistant - Remote (NJ Based) Location: Remote (Must reside within commuting distance to Madison, NJ) Compensation: Competitive Salary ($75,000 - $85,000) Start Date: Immediate

This is a remote position based in New Jersey, requiring the candidate to reside within a reasonable distance of our headquarters in Madison, NJ. The Executive Administrative Assistant will provide high-level support to the Chief Marketing Officer for Coldwell Banker, managing day-to-day activities for brand marketing leadership and overseeing departmental programs and relationships with affiliate marketing directors.

Responsibilities:

• Manage calendars, travel arrangements, expense reporting, and meeting coordination for the SVP of Marketing, VP of Brand Marketing, VP of Communications & PR, and VP of Luxury.
• Serve as the department liaison with legal, managing contract routing, approvals, and expense approvals.
• Maintain and update the Colwell Banker residential and commercial marketing director database, including personnel changes, communications, and quarterly virtual updates.
• Coordinate the onboarding process for new marketing personnel in collaboration with HR, IT, and the marketing team.
• Lead coordinator for department team live events, including IT coordination, pre-event sessions, and event direction.
• Manage P-card purchasing and approvals.
• Partner with other departments to plan department, brand, and company-wide events, addressing scheduling and logistical details.
• Maintain comprehensive and accurate corporate records, documents, and reports.
• Perform minor accounting and bookkeeping duties, such as invoice routing and vendor setup.
• Collaborate with the marketing team on program development and implementation.
• Ensure creative marketing materials are reviewed regularly and adhere to brand guidelines.
• Identify short-term and long-range issues impacting marketing effectiveness, providing information, recommendations, and implementing directives.
• Maintain professional and technical knowledge through workshops, networking, and participation in brand/company resource groups.

Requirements:

• Proven administrative support experience.
• Experience with domestic and international travel, calendar management, meeting planning, scheduling, and logistics.
• Proficient in expense management systems.
• Tech-savvy with advanced proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and Concur.
• Excellent written and verbal communication skills, with the ability to interact with all levels of staff.
• Exceptional attention to detail and follow-up skills.
• Ability to occasionally visit or work from the NJ office.
• Ability to travel up to 10% for company events.

Are You the One We're Looking For?

If you are a highly organized and proactive administrative professional, we encourage you to apply! We are eager to hear from talented candidates.