Part-time Nonprofit Bookkeeper
The Crossing Arts Alliance is seeking a detail-oriented, reliable Part-Time Bookkeeper with experience in nonprofit financial management and QuickBooks Online. This role is responsible for maintaining accurate financial records across multiple revenue streams and supporting financial reporting for leadership and the board.
Responsibilities
- Maintain accurate and up-to-date financial records in QuickBooks Online
- Record and properly categorize all income and expenses across programs
- Reconcile bank and credit card statements monthly
- Track and reconcile gallery sales, including artist payouts/commissions
- Record class/workshop registration income and related expenses
- Monitor and record membership dues, donations, and sponsorships
- Track grant income and ensure proper coding (restricted vs. unrestricted)
- Process invoices, payments, and reimbursements
- Ensure timely payments to artists, instructors, and vendors
- Monitor incoming payments and follow up as needed
- Assist with payroll processing
- Track payments to teaching artists and independent contractors
- Prepare or support annual 1099 filings
- Generate monthly financial reports (Statement of Activities, Balance Sheet, Budget vs. Actual)
- Assist with tracking program budgets and overall cash flow
- Prepare financial reports for board meetings
- Support annual 990 tax preparation as needed
- Track restricted vs. unrestricted funds
- Assist with grant tracking and reporting documentation
- Help ensure compliance with nonprofit accounting best practices
Skills
- Experience with QuickBooks Online
- Previous bookkeeping experience preferred
- Strong understanding of basic accounting principles
- High attention to detail and accuracy
- Ability to manage confidential financial information
- Experience working with nonprofit organizations
- Familiarity with fund accounting and grant tracking
- Experience managing multiple revenue streams (retail, programs, donations)
- Experience preparing reports for boards and funders
Company Overview