Administrative Assistant - Bilingual (English/Spanish)

About Workwarp:

This is an exciting opportunity for a bilingual professional to join a renowned international health agency. We work with countries throughout the Americas to improve and protect public health. Our supportive and positive work environment offers a hybrid work model with flexible telework days and on-site work in our accessible DC office. Many of our temporary contractors have been transitioned to permanent employees.

• Pay: $23/hour
• Career Growth: Opportunity for long-term employment with a reputable international organization.
• Flexible Work: Hybrid role with partial remote telework.
• Paid Time Off: Paid Sick Time and Paid Vacation.
• Health & Wellness: Comprehensive health, medical, and dental insurance.
• Financial Wellness: Free FinFit Financial Wellness Benefit and Personal Financial Training Library.
• Employee Perks: Shopping Discount Program (Workplace Advantage) and Employee Assistance Program (counseling, legal/financial consultations, pharmacy discount).

• Administrative Support: Plan, organize, and coordinate meetings (in-person and virtual), staff recruitment, personnel matters, publications, budget/expenditure records, and supply acquisition.
• Presentation Development: Create clear and well-conceptualized PowerPoint presentations.
• Translation: Compose English and Spanish translations for assigned duties.
• Daily Operations: Manage day-to-day administrative tasks including payments, contract renewals, and other essential functions.
• Event Management: Manage rosters for workshops, training sessions, and meetings.
• HR System Management: Initiate and approve HR-related actions within the information system for employees.
• Communication: Communicate effectively and efficiently with internal units.
• Proofreading & Review: Review information for accuracy, grammar, and style.

• Maintain electronic records for staff (contracts, performance evaluations, etc.).
• Assist with travel arrangements for personnel and staff (flights, hotels, security).
• Process payments to suppliers and maintain accurate financial records.
• Coordinate logistics for in-person and virtual meetings.
• Ensure regular, reliable attendance and consistent satisfactory job performance.
• Follow up on report submissions to meet deadlines.
• Perform other duties as assigned.

• Language Proficiency: Fluent in both English and Spanish (required).
• Software Proficiency: Excellent proficiency in Microsoft Office Suite (Word, PowerPoint, etc.).
• Adobe Pro: Good knowledge of Adobe Pro.
• Administrative Planning: Experience establishing plans for administrative processes (meetings, reports, supplies).
• Experience: Minimum of 5 years of general office experience.

This position requires the routine use of standard office equipment (laptops, computers, phones, photocopiers, filing cabinets). Reasonable accommodations will be made for qualified individuals with disabilities.

Ready to join our team? Click the link below to apply!